Employment – Office Assistant

Job Purpose

  • Assist all departments with day to day tasks .

 Duties:

  • Data entry
  • Scanning and filing .
  • Occasional short trips.. Post Office, Bank etc.
  • Greet and accept office visitors including vendors and clients
  • arrange & organize conference room for special meetings, celebrations or training
  • Manage sales rep samples.
  • Prepare and maintain office space for daily operation to include:
  • Clean all public areas, conference rooms and kitchen areas
  • Restock appropriate items for supply, copier/printer and kitchen areas
  • Maintain appropriate levels of office and kitchen supplies on a daily basis
  • Coordinate and assist in setup and cleanup of  conference rooms and setup of  equipment as required for meetings
  • Monitor working order of copiers and printers
  • Relieve reception on a rotation basis for daily morning coverage, lunch and on the occasions regular receptionist is out or on vacation
  • Assist in cleaning and prepare all office and desk space as required for new hires
  • Perform other duties as assigned or required

 Preferred Skills & Experience

  • Must be articulate, a good listener and a strong communicator
  • Computer literate in MS Word, Excel, Power Point, Google Chrome
  • Ability to multi task with excellence in organization and time management skills
  • A can-do attitude which is adaptable to changing priorities
  • ability to work with tight deadlines